Fill-in template
A lease renewal letter template you fill in on the page: the lease end date, up to two terms with the rent for each, any change to the lease, a reply-by date and how to accept, with a reply slip underneath. Copy it into an email or print it.
The rent is whatever you enter; the page suggests no amount. Nothing you type leaves your browser or is saved, and none of it goes into the address bar. Reload and it is gone.
Check local notice rules before you send it. Minimum notice periods for renewals, non-renewals and rent changes, and sometimes the form the notice must take, are set by state, provincial and local rules and differ by lease type. This is a template, not legal advice, and it is not a rent increase notice where a prescribed form is required. Check the rules where the unit is.
Every adult on the lease, so the offer goes to all of them.
The renewal starts the day after.
Yours to set. This page suggests no amount.
A second term that moves the next expiry out of the slow season; see the seasonality article under Related.
Each new clause, fee or policy, listed. Leave empty if nothing changes.
[Firm name] [date] To: [every tenant on the lease] Re: Renewing your lease at [unit address] Dear [every tenant on the lease], Your lease at [unit address] ends on [lease end date]. We would like you to stay, and we are offering to renew it from [the day after it ends] on the following terms: Option A: a 12-month lease at [new rent] a month. Option B: a 14-month lease at [new rent] a month. Every other term of your current lease stays the same. Please let us know by [reply-by date]. To accept, sign the reply slip below and return it to us, or reply to this letter by email. If you decide not to renew, please tell us in writing by the date your lease requires, so we can arrange the move-out. Any questions, contact [your name] at [phone or email]. Sincerely, [your name] [Firm name]
RENEWAL REPLY: [unit address] Please return by [reply-by date] [ ] I/we accept Option A: a 12-month lease at [new rent] a month. [ ] I/we accept Option B: a 14-month lease at [new rent] a month. [ ] I/we do not plan to renew Signature(s): ________________________ Date: __________ Printed name(s): ____________________________________
Source: releaser.io/tools/lease-renewal-letter-template/
Releaser is available to property management firms in the United States and Canada. Each property becomes one shareable link: applicants answer your questions, you review who matches your criteria, and the ones you approve book a showing on your calendar.
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