Free tools
Free tools for property managers
Things we built while writing about leasing operations: calculators, printable templates and a make-ready checklist. No sign-up, nothing to install, and they run in your browser.
Vacant rental unit cost calculator
What a vacant unit really costs per day and per turn: rent forgone, turnover cost and the carrying costs that do not pause. Shows its working.
Rental inquiry response time calculator
How many rental inquiries land outside your covered hours, what the median renter actually waits, and a response target your team can hold every day.
Tenant screening questions: free questionnaire template
A printable tenant pre-screening questionnaire template: fifteen fill-in fields, each tied to a line in your written criteria. Print it or save it as a PDF.
Showing confirmation and reminder templates
Eight copy-paste email and SMS templates for rental showings: booking confirmation, 24-hour and 2-hour reminders, reschedule, cancellation, no-show follow-up.
Rent to income ratio calculator for landlords
Income needed at your rent-to-income rule, for up to four co-applicants and any pay frequency, with a guarantor test and voucher-aware rent.
Vacancy and occupancy rate calculator (physical + economic)
Physical, time-based and economic vacancy and occupancy rates side by side, from your own unit counts, unit-days and rent, with every formula shown.
Apartment make-ready checklist and turn timeline
A printable apartment make-ready checklist with tick boxes by area, and a turn timeline: target ready date, earliest showing date and vacant days for the turn.
Lease renewal letter template (free, printable)
A fill-in lease renewal letter template with a reply slip: two term options, the new rent you set, a reply-by date and how to accept. Copy it or print it.
Each one comes out of a piece in Leasing insights, where the figures behind it are sourced.